Privacy Policy

1. General Information

Utocat SAS (whose registered office is located at 165, avenue de Bretagne, 59000 Lille, France), in its capacity as controller, attaches great importance to the protection and respect of your privacy. This policy is intended to inform you of our practices regarding the collection, use and sharing of information that you may provide to us through our website (hereinafter, the “Site”) accessible from the website www.utocat.com.

This policy (and our Cookies Policy) sets out how we treat the personal data we collect and that you provide to us. We invite you to read this document carefully to know and understand our practices regarding the processing of your personal data that we implement.

2. The information we collect

We may collect and process the following data:

2.1. The information you provide us directly

By using our Site, you are required to provide us with information, some of which may identify you (“Personal Data”). This is particularly the case when you fill in the contact form, when you ask us for a demonstration or when you upload your CV and cover letter to the Site.

This information shall contain in particular the following data:

2.1.1. The data necessary for your identification. This data includes your first and last name, telephone number and e-mail address. This information is mandatory. Otherwise, Utocat will not be able to answer your request or contact you.

2.1.2. Your CV and cover letter corresponding to your application for a job offer;

2.1.3. The data we may ask you to provide when you describe the purpose of your request to us;

2.2. The data we automatically collect

2.2.1. During each of your visits, we may collect, in accordance with applicable legislation and with your consent, where applicable, information relating to the devices on which you use our services or the networks from which you access our services, such as your IP addresses, connection data, types and versions of Internet browsers used, types and versions of plugins in your browser, systems and operating platforms, data about your browsing experience on our Site, including your experience on the various URL pages of our Site, the content you access or view, the length of time you view certain pages, the advertising ID of your device, interactions with the page, language, location, age, gender. Among the technologies used to collect this information, we use cookies (for more information, please refer to our Cookies Policy).

Upon proof of your identity and if the conditions for exercising these rights are met, you may exercise your right of access, right of rectification, right of deletion, right to limit processing, right of opposition, right to file a complaint with the CNIL and your right to define the fate of your data after your death by contacting us directly (see Article 11 below)

2.3. How long your data will be kept

Your Personal Data is archived after a period of 5 years after your last use of our Site.

3. How do we use the data we collect?

We use the data we collect to:

3.1 send you information about our services by e-mail or any other means of communication; this processing is carried out with your consent.

3.2 ensure compliance with (i) applicable legislation, and (ii) our privacy policy. In the event of breaches on your part, we may contact you in order to give you notice to cease your unlawful conduct; this processing is necessary for the establishment, exercise or defence of a legal claim.

3.3 send you, in accordance with applicable legal provisions and with your consent where required by law, marketing, advertising and promotional messages and information relating to the use of our services; this processing is based on your consent and/or our legitimate interest (providing you with relevant information).

3.4 manage our Site and perform internal technical operations in the context of problem solving, data analysis, testing, research, analysis, studies and surveys; this processing is based on our legitimate interest (ensuring the security of our Site and improving its characteristics).

3.5 improve and optimize our Site, in particular to ensure that the display of our content is appropriate for your device; this processing is based on our legitimate interest (providing you with relevant content).

3.6 help us to preserve a healthy and secure environment on our Site; this processing is based on our legitimate interest (ensuring the security of our Site),

4. Who are the recipients of the information we collect and why do we provide them with this information?

4.1. We also work closely with third party companies that may have access to your Personal Data, including subcontractors we use for technical services, payment services, identity verification and analytical solutions providers.

4.2. We only share your data with third parties in the following cases:

4.2.1. When we use a service provider to perform any contract between you and us or to provide or improve our services;

4.2.2. Where we have a legal obligation to do so or if we believe in good faith that it is necessary to (i) respond to any claim against Utocat, (ii) comply with any legal request, (iii) enforce any contract entered into with our members, such as this Privacy Policy, (iv) in connection with investigations and investigations, or (v) to guarantee Utocat’s rights, property and security;

4.2.3. In the event that we sell or acquire a business or assets, in which case we reserve the right to share your Personal Data with the potential seller or buyer of that business or assets.

4.2.4. If Utocat or all or part of its assets are acquired by a third party, the data in our possession will, if necessary, be transferred to the new owner.

4.2.5. In accordance with applicable legislation and with your consent where required, we may aggregate data about you that we receive or send to our business partners, including all or part of your Personal Data and information collected through cookies. This aggregated information will only be used for the purposes described above.

5. Targeted advertising and e-mails we send you

In accordance with applicable legislation and with your consent where required, we may use the data you provide to us on our Site for marketing purposes (for example, to (i) send you our newsletters, (ii) send you invitations to our events or other communications that may be of interest to you and (iii) display targeted advertisements on social media platforms or third-party sites).

With respect to promotional emails, you may withdraw your consent at any time by (i) unchecking the box in your account, (ii) clicking on the unsubscribe link provided in each of our communications or (iii) contacting us as described in section 11 below.

6. Is your data transferred, how and where?

We store your Personal Data within the European Union.

7. What are your rights to your personal data?

7.1. You have the right to receive a copy of your Personal Data in our possession (“right of access”).

7.2. You may also request the deletion of your Personal Data and the correction of erroneous or obsolete Personal Data (“right of deletion and right of rectification”). Please note that we may retain certain information about you when required to do so by law or when we have a legitimate reason to do so.

7.3. You also have the right to object at any time for reasons relating to its particular situation, (i) to the processing of your Personal Data for direct marketing purposes or to processing carried out on the basis of our legitimate interest (“right of opposition”).

7.4. You have the right to limit the processing of your Personal Data (“right to limit”). Please note that this right only applies if (i) you dispute the accuracy of your Personal Data during the period in which we verify its accuracy; (ii) in the event of unlawful processing by us and you request a limitation of their use rather than deletion, (iii) we no longer need the personal data for processing purposes but they are still necessary for you to establish, exercise or defend legal rights; (iv) in the event of the exercise of your right of objection during the verification period as to whether the legitimate grounds we are pursuing prevail over yours.

7.5. You have the right to file a complaint with the competent supervisory authority or to obtain compensation from the competent courts if you consider that we have not respected your rights.

7.6. You also have the right to the portability of your data, i.e. the right to receive the Personal Data you have provided us in a structured format, commonly used and readable by the machine and the right to transmit this data to another controller (“right to portability”).

7.7. You also have the right to define guidelines regarding the fate of your Personal Data after your death.

7.8. To exercise these rights, you may contact us in accordance with the procedures defined in Article 11 below.

8. Cookies and similar technologies

Utocat (“we”, “us”, “our” or “our”) uses cookies to provide you with an improved and more personalized web service. Through this Utocat Cookies Policy (the “Cookies Policy”), we present to you how and why we use cookies on this site, in a transparent manner.

What is a cookie and what is it used for?A cookie is a small text file that is stored, and/or read by your browser, on your device’s hard drive (e. g. PC, laptop or smartphone) and stored by the websites you visit. Almost all sites use cookies to work well and optimize their usability and functionality. Cookies also make interactions with sites more secure and faster, as they can remember your preferences (such as your username and language) by returning the information they contain to the originating site (internal cookie) or to another site to which they belong (third-party cookie), when you visit the relevant site again from the same device. Depending on their function and the purpose of their use, cookies are classified into the categories described below and used by Utocat on this site:

  • The absolutely necessary cookies allow you to move around the site and use its basic functionalities. They are usually installed only in response to actions on your part to access services. These cookies are essential for the use of this site.
  • Functionality cookies are used to recognize you when you return to our site and allow us to offer you improved and more personalized features, such as saving your preferences (such as your language choice or the region where you are located). These cookies collect anonymous information and cannot track your movements on other sites.
  • Analysis and performance cookies allow us to recognize and count the number of visitors to our site and to collect information about how our site is used (for example, which pages are most viewed by visitors, do Internet users have error messages on some of our pages, etc.). This allows us to improve the way our website works, for example, by making sure that users can easily find what they are looking for.

What if you do not want to enable cookies?

You can revoke your consent to the use of cookies at any time, as follows:

  1. By setting up your web browser (see the “Options”, “Tools” or “Preferences” menus of the browser you are using)
  2. By disabling online cookies
  3. By using online platforms to control advertising cookies

9. Links to other websites and social networks

Our Site may occasionally contain links to the websites of our partners or third party companies. Please note that these websites have their own privacy policies and that we are not responsible for the use made by these websites of the information collected when you click on these links. We encourage you to review the privacy policies of these sites before providing them with your Personal Data.

10. Modification of our privacy policy

We may occasionally change this Privacy Policy from time to time. When necessary, we will inform you and/or seek your consent. We recommend that you visit this page regularly to review any changes or updates to our privacy policy.

11. Contact

If you have any questions about this privacy policy or if you have any questions about your personal data, you can contact us:

  • by sending us an email to the address contact@utocat.com by showing “Personal Data” in the subject line of the email
  • or by sending us a letter to the following address: Utocat SAS – Euratechnologies – 165, avenue de Bretagne – 59000 Lille – France

Version updated on June 17, 2018